Authorised Economic Operator Status in Türkiye: Benefits and Compliance Requirements

Executive Summary

The Authorised Economic Operator status is a status that is recognized to companies that provide the designated conditions in the relevant legislation and can benefit from certain convenience in customs transactions.

The basic legal basis of the application in Turkey is the Regulation of Ease of Customs Operations and relevant regulations.

In general, these areas are important in YYS assessment:

1. Compliance with customs and related legislation.
2. Reliability and traceability of commercial records.
3. Financial qualification.
4. Safety and safety standards.
5. In-house control and process management.

All of the conveniences under YYS are not automatically valid for each certificate owner. Additional conditions and separate assessments may be subject to some permission and authorization.

YYS preparation in terms of companies should begin with the evaluation of the current control system before the creation of the application file.

1. What is the Authorised Economic Operator status?

The Authorised Economic Operator status is an application for companies that meet certain reliability, compliance and safety conditions in international trade and customs transactions.

This approach is associated with the concept of Authorized Economic Operator (AEO).

The main purpose of YYS is to identify reliable trading actors and benefit from facilitating applications in customs transactions under the relevant legislation.

However, YYS does not mean that companies are exempt from customs legislation.

The certificateholder companies also need to perform transactions in accordance with the relevant legislation and maintain the conditions required by the status.

2. Law of YYS

The main regulatory framework of the Authorised Economic Operator status in Turkey is located in the Easying Regulation of Customs Operations.

This arrangement covers the obligations of the certification application conditions, evaluation processes, related conveniences and status.

It is also important for the general legal framework of the application of the Customs Law and related customs legislation number 4458.

It is necessary to take into account the current application descriptions published by the relevant changes and the Ministry of Commerce, not only the foundation in YYS applications.

Current legislation control is important, especially if application documents, evaluation methods and conditions for certain ease may vary in time.

3. Is the Validated Person Status with YYS?

No.

Approved Person Status with Authorised Economic Operator status is applications with different regulatory frameworks in customs legislation.

YYS is based on a broader approach of assessment, which includes safety and safety standards besides customs compliance.

For this reason, the application conditions, scope and conveniences of two status are not the same one.

When evaluating which status of companies is appropriate in terms of their own activities, you need to examine the current legislation, transaction volume, operational needs and existing control structure together.

4. What Terms are Important for YYS Application?

The conditions sought for YYS are arranged in detail within the scope of the relevant regulations.

General evaluation areas can be summarized in the following way.

Reliability

The past obligations and compliance status of the relevant persons specified in the company and the legislation are evaluated.

Reliability of commercial records

The accuracy, accessibility and traceability of the records regarding customs clearance is important.

Financial qualification

It is necessary to meet the conditions prescribed in the relevant legislation of the company's financial condition.

Safety and safety

The measures for the safety of the facilities, loads, personnel, business partners and supply chain are evaluated.

Internal control system

The control mechanisms that ensure the company’s activities in accordance with the reliable and legislation are important.

These headers show general evaluation areas. The necessary concrete terms and documents for the application should be determined via the current regulations.

5. Advantages that YYS can provide to Companies

Within the scope of YYS, there may be opportunities to benefit from various customs clearances and certain permissions or authorizations.

The scope of these applications depends on the relevant legislation and additional permission or authorizations that the company has.

Main advantage areas are:

• Simplifying applications in certain customs controls.
• The advantages that the legislation relating to risk assessment and control processes are predicted.
• Application opportunities for special conveniences such as customs clearance in certain conditions.
• Applications for authorizations such as permitted sender and allowed receiver.
• The conveniences that can support operational planning in customs transactions.

However, all of these areas should not be evaluated automatically in the form of rights earned by the acquisition of YYS certification.

In the scope of the certificate with YYS certification, the permission and authorizations that can be evaluated are separated from each other.

6. Does YYS Reduce Operational Costs?

The customs conveniences that YYS can provide may positively affect the use of time and resources in certain operational processes of companies.

For example, execution of some transactions in a more predictable way, can support logistic planning.

But for each company, it can not be said that the same level of cost will be formed.

Possible gains;

• import and export volume,
• used customs regimes,
• to the frequency of shipment,
• logistics organization,
• and easily accessible

may vary depending on.

Therefore, the current operational structure and expected benefits of the company must be evaluated together prior to the YYS application.

7. YYS and ISO 9001 Relationship

ISO 9001, is an international standard for quality management systems.

Identifying the processes of companies, identifying responsibilities, managing records and creating continuous improvement mechanisms.

The processes documented in YYS assessment are important in record reliability and control mechanisms.

ISO 9001 certification alone does not establish that all Authorised Economic Operator requirements have been met.

Similarly, companies should assess their ISO 9001 processes separately against the Authorised Economic Operator requirements.

Companies can use existing quality management systems in YYS preparation, but according to the relevant legislation requirements, it should also be evaluated.

8. YYS and ISO 27001 Relations

ISO/IEC 27001 is an international standard for information security management systems.

The accuracy of commercial data in customs transactions is important control areas for information access authorities, protection of records and information security.

Therefore, information security management systems can contribute to strengthening the processes related to YYS preparation.

However, the presence of ISO/IEC 27001 certification does not mean that YYS is automatically met all safety and registration conditions.

In addition, the certificates for YYS should be verified via the current legislation in which conditions and what they are looking for.

This two management system can be evaluated as supporting elements of YYS compliance structure.

9. Reliability of Commercial Records in YYS

One of the important matters in terms of YYS is the reliable retention of records of the company’s commercial and customs clearance.

In this context;

• import and export declarations,
• commercial bills,
• transport documents,
• inventory and inventory records,
• accounting information,
• product and supplier data,
• Related Contracts

can carry importance.

It is important that the company has consistency between registration systems and processes can be followed retrospectively when necessary.

For example, from which supplier of a imported product should be determined, which declaration is imported and how it is saved to the inventory system.

The reliability of records is important not only in terms of YYS application, but also in terms of the overall customs compliance of the company.

10. Supply Chain Safety at YYS

YYS covers the standards for supply chain safety alongside customs clearance.

According to the operating structure of the company in this field;

• facility safety,
• input and output controls,
• load and transportation safety,
• personnel safety,
• security assessments for business partners,
• information security,
• management of security events

Titles like can earn importance.

For example, the identification of access authorizations to the company’s installation areas and traceable of load movements is applications that can be assessed in terms of supply chain security.

However, concrete measures to be taken should be determined in the framework of the relevant legislation and the operating properties of the company.

11. How to Manage YYS Application Process?

The YYS application should not be seen only as a combination of the necessary documents.

It is important to conduct a conformity assessment between the legislation conditions related to the existing processes of the company prior to the application.

General preparation approach can occur from the following stages.

Current status analysis

The company’s customs, finance, accounting, logistics, human resources and security processes are evaluated.

Determining deficiencies

The differences between the relevant legislation conditions and the existing applications are determined.

Corrective activities

Required process, document, registration and control improvements are carried out.

Application preparation

Application documents and related information are prepared in the current legislation.

Official rating

The application is subject to the evaluation process held in the relevant legislation of the competent administration.

These stages show an example approach in terms of in-house preparation. For precise stages and durations of the official contact, the applicable regulations should be undertaken.

12. What happens after receiving YYS Certificate?

The acquisition of YYS certification does not mean the company’s compliance work ends.

The certificates must maintain the relevant conditions of the companies.

For example;

• changes in the organization structure of the company,
• the use of new facilities,
• change of information systems,
• opening of critical processes to external welding use,
• updating security procedures,
• important developments affecting customs compliance

may require reassessment in terms of relevant obligations.

It should be determined according to the current provisions of legislation, which changes should be reported to the administration and how to manage them.

13. Can an Authorised Economic Operator Certificate Be Suspended or Withdrawn?

Where the conditions specified in the applicable legislation are met, the authorities may suspend or withdraw the Authorised Economic Operator certificate or take other administrative action.

However, every deficiency does not automatically give the same result.

The nature of the violation should be evaluated together with the relevant arrangement and concrete conditions.

Therefore, it is important to operate the control mechanisms effectively for the continuation of the status, not only during the application period.

14. YYS and Next Control Relationship

Having YYS does not mean that the company is completely exempt from customs audits.

The audit and control authorizations arising from the legislation of the customs administration continue.

Therefore, YYS owners must have reliable registration and control systems that support the accuracy of past operations.

Specifically, the areas such as GTİP, customs clearance, origin, special regimes and accounting records continue to carry importance.

Internal control structure created under YYS can contribute to pre-determining and managing these risks.

C-INSPEC Perspective

YYS is Corporate Reliability Model Before A Certificate

The Authorised Economic Operator status is considered by companies as a certification process that provides most operational conveniences.

Yet YYS has a broader corporate reliability approach on its basis.

It is not enough that only documents are complete to be considered reliable in customs transactions of a company.

The accuracy of commercial records, traceability of processes, clear determination of responsibilities and the effectiveness of security mechanisms is also important.

Therefore, focus on the foreign trade department in YYS preparation can lead to the missing evaluation of the real level of compliance of the company.

For example, correcting product classifications may be the responsibility of the foreign trade unit.

However, it can be found in the reliable information, engineering or product management department for the technical specifications of the product.

Similarly, some information required for customs asset assessment can be included in financial and purchasing departments.

Therefore, in the C-INSPEC approach, YYS preparation should be addressed as an integrated harmony program that provides coordination between the different functions of the company.

The real corporate value of YYS is not only to provide access to customs convenience, but to permanently maintain the reliability and control discipline in the company’s external trade processes.

With this point of view, YYS should be evaluated as a continuous management system, which should be regularly monitored, not a project completed during the application period.

15. Six Stage YYS Preparation Program for Companies

Phase 1 — Compliance and requirement analysis

The company’s operating structure, the volume of foreign trade and operational benefits expected from YYS are evaluated.

Step 2 — Determination of regulatory requirements

Current YYS terms, application documents and related permission or authorization requirements are determined.

Phase 3 — Process and control analysis

Customs, finance, accounting, logistics, information security and physical security processes are reviewed.

Step 4 — Removal of deficiencies

Corrective activities are carried out for differences between existing applications and legislation requirements.

Step 5 — Application and evaluation preparation

Required documents, records and process descriptions are prepared; the organization is provided for the resmî evaluation process.

Step 6 — Continuous compliance and monitoring

After the certificate, control activities, change management and internal assessments are maintained regularly.

This program can help companies manage YYS process only as a sustainable corporate compliance system instead of a work based on document supply.

YYS Control Indicators For Upper Management

The following indicators for companies in the YYS owner or YYS application preparation can form a sample management reporting framework.

These indicators do not replace the resmî certificate criteria prescribed in the legislation. It is recommended to support in-house monitoring and management reporting.

Frequently Asked Questions

Conclusion

Competent Consistent Status is an important application for companies to strengthen reliability and compliance standards in customs transactions.

The conveniences that YYS can provide can create certain advantages in foreign trade operations.

However, in order to manage the status sustainablely, the reliability of commercial records must be addressed together with financial competence, security measures and corporate control mechanisms.

Therefore, YYS preparation should not only be limited to the creation of application documents.

A structure should be created, which enables coordination between different departments of the company, regularly evaluates risks and monitors the control results.

YYS is not only a certified certificate, but the company’s capacity to continuously reveal its reliability in customs and supply chain processes.

Legislation and Official Sources

1. Customs Law No. 4458.
2. Ease Regulation of Customs Operations.
3. Customs Regulation.
4. Ministry of Commerce — Reference and application explanations for the Authorised Economic Operator status.
5. World Customs Organization — SAFE Framework of Standards and Authorized Economic Operator approach.
6. ISO 9001 and ISO/IEC 27001 standards related management system frames.